Digital Signature Registration

Digital Signature Certificates are helpful in authenticating the personal information details of the individual holder when conducting business online.
Types of DSC –
There are three types of Digital Signature certificates issued by the certifying authorities.
Class 1 Certificates: These are issued to individual/private subscribers and are used to confirm that the user’s name and email contact details from the clearly defined subject lie within the database of the certifying authority.
Class 2 Certificates: These are issued to the director/signatory authorities of the companies for the purpose of e-filing with the Registrar of Companies (ROC). Class 2 certificate is mandatory for individuals who have to sign manual documents while filing of returns with the ROC.
Class 3 Certificates: These certificates are used in online participation/bidding in e-auctions and online tenders anywhere in India. The vendors who wish to participate in the online tenders must have a Class 3 digital signature certificate.

Why should I register for a Digital Signature?

  • Reduced cost and time: Instead of signing the hard copy documents physically and scanning them to send them via e-mail, you can digitally sign the PDF files and send them much more quickly.
  • The Digital Signature certificate holder does not have to be physically present to conduct or authorize a business
  • Data integrity: Documents that are signed digitally cannot be altered or edited after signing, which makes the data safe and secure.
  • The government agencies often ask for these certificates to cross-check and verify the business transaction.
  • Authenticity of documents: Digitally signed documents give confidence to the receiver to be assured of the signer’s authenticity. They can take action on the basis of such documents without getting worried about the documents being forged.
  • Fulfilling statutory compliances: Individuals and entities who are required to get their accounts audited have to file their income tax return compulsorily using a digital signature. Furthermore, the Ministry of Corporate Affairs has made it mandatory for companies to file all reports, applications, and forms using a digital signature only.
  • Under GST also, a company can get registered only by verifying the GST application through a digital signature. The use of a digital signature is necessary even for filing all applications, amendments and other related forms.
  • Certifying Authorities for Digital Signature Certificate
  • The Controller of Certifying Authority for the purpose of issuing digital signatures in India has authorized eMudhra as one of the certifying authority for issuance of Digital Signature Certificate.
  • Other certifying authorities may include (n) Code Solutions, National Informatics Centre, Safescrypt and Institute for Development and Research in Banking Technology.

How do I register my Digital Signature?

Registration of DSC on MCA Portal
Any Director or Designated Parter or Professional intending to file a form on the MCA portal must first register the DSC. Registration of DSC on MCA Portal allows MCA to to know the identity of the person who is using a Digital Signature Certificate and prevent unauthorised use. The following steps can be followed to register DSC on MCA portal.
Step 1: Go to Ministry of Corporate Affairs official website to register DSC.
Step 2: Click on MCA Services and then select Associate DSC option from drop down menu.
Step 1 – Register DSC on MCA
Step 1 – Register DSC on MCA
Step 3: Select the Appropriate Role of the person for whom DSC is to be registered.
In case of Director/Designated Partner – Select Director to update DIN/DPIN details.
In case of Manager, Practicing Professional & Authorised Representative – PAN based details are required to register DSC.
Note: Professionals of ICSI/ICAI/ICWAI having registered DSCs on MCA21 portal with PAN and DIN numbers are requested to register the DSC with role as Practicing Professional.
Step 2 – Register DSC on MCA
Step 2 – Register DSC on MCA
Step 4: Enter the details requested in the next page. Details should be same as in DIN/PAN.
Step 3 – Register DSC on MCA
Image 3 Register DSC on MCA
Step 5: In the next screen you will be asked to enter your e-mail id and select the digital signature certificate. To select digital signature certificate, download & install MCA E-Signer. You can download the MCA E-Signer from the link provided in the same screen.
Note: To install MCA E-Signer in to your system, the operating system should be Windows 10 & it should have JAVA 10 & above.
Step 4 – Register DSC on MCA
Image 4 Register DSC on MCA
Step 6: Accept the declaration that you have provided the correct and complete information by checking the box.
Step 7: Insert the DSC to be registered on MCA portal into the USB drive on your computer.
Step 8: You will now see the window which will prompt you to select the Digital Signature of the concerned person, enter DSC password and associate.
Step 9: Click on submit button. A congratulatory message will be displayed.

“Congratulations your DSC has been successfully associated with the MCA”

Proofs required for Indian Nationals filing for a DSC:

  • Identity Proof
  • Passport
  • PAN Card of the Applicant
  • Driving Licence
  • Post Office ID Card
  • Bank Account Passbook containing the photograph and signed by an individual with attestation by the concerned Bank official
  • Photo ID card issued by the Ministry of Home Affairs of Centre/State Governments
  • Any Government issued photo ID card bearing the signatures of the individual
  • Address Proof
  • AADHAAR Card
  • Voter ID Card
  • Driving Licence (DL)/Registration Certificate (RC)
  • Water Bill (Not older than 3 Months).
  • Electricity Bill (Not older than 3 Months)
  • Latest Bank Statements signed by the bank (Not older than 3 Months)
  • Service Tax/VAT Tax/Sales Tax registration certificate
  • Property Tax/ Corporation/ Municipal Corporation Receipt
  • Documents Required for Foreign Nationals

Proofs required for Foreign Nationals applying for DSC

  • Identity Proof
  • Attested copy of Applicant Passport
  • Attested copy of VISA (If applicant is out of native country).
  • Attested copy of Resident Permit certificate (If applicant is in India)
  • Address Proof
  • Attested copy of Applicant Passport
  • Attested copy of any other Government issued Address Proof
  • The identity and address proof of foreign nationals must be attested by the Embassy of Native Country (If applicant is out of native country), apostilized by Native Country, after Public Notary (if country is in Hague Convention), consularized by Native Country, after Public Notary (if country is not in Hague Convention)

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